MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

MARCH 19, 2025

 

President: Call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burials Report

Old Business:

1. Renovation of Old Gate and fence update

2. Signs - update

3. Cleaning Grounds

4. Clearing Overgrowth - update

5. Finalize Election process for June

6. Finalize Annual Review

New Business:

1. Road condition

2. Fund raising for projects

 

Comments/general questions

 

Meeting adjourned _______________, Next meeting ______________________at

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February 18, 2025

 

President: Call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burials Report

Old Business:

1. Board position - filled

2. Update on Renovation of Old Gate

3. Signs:

a. At gate

b. Section signs/posts

4. Cleaning Grounds

5. Rules and Regulations pamphlets – revision completed

6. Computer for cemetery – waiting to purchase

New Business:

1. Election in June

2. Change to monthly meetings

3. Preliminary annual review

 

Comments/general questions

 

Meeting adjourned _______________, Next meeting ______________________at

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

AUGUST 14, 2024

President: Call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burials Report

Old Business:

1. Purchase of more CD’s

2. Board position

3. New phone service acquired

4. Mowing contract renewal

5. Update on Renovation of Old Gate

6. Update on Fencing – On hold until old gate renovation complete

7. Legal Update – no progress – would like to remove this from the agenda

8. Cleaning Grounds

a. General Cleaning

b. Identification of graves needing filled in

c. Identification of graves needing grass

New Business:

1. Road – treating weeds/grass growing and filling in gravel as needed

2. Signs:

a. Marking sections in cemetery

b. Bigger sign at front gate

c. Plastic box on shed for communications

Comments/general questions

Meeting adjourned _______________, Next meeting _______________ at 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

May 8, 2024 – 5:30pm

 

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

 

1. Clearing the overgrowth on east and north sides

2. Ideas for old gate – update

3. Update on fencing

4. Update on Ledgers/map

5. Financial

   1. Taxes

   2. Fundraising

6. Legal Update

7. Cleaning grounds

   1. General Cleaning

   2. Identification of graves needing filled in

   3. Identification of graves needing grass

 

New Business:

 

1. Markers for Veteran’s graves

2. Monthly meetings

  

Comments/general questions:

 

Meeting Adjourned: ________ Next mtg ______________________, 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

April 10, 2024 – 5:30pm

 

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

 

1. Clearing the overgrowth on east and north sides

2. Ideas for old gate – update

3. Update on fencing

4. Update on Ledgers/map

5. Financial

a. Taxes

b. Budget

c. Investing

d. Non-profit status update

e. Fundraising

6. Legal Update

 

New Business:

 

1. Review R&R Liability Statement

2. Conduct of individuals while at the cemetery

a. Ancestry investigations

b. Cemetery responsibilities

c. Others’ responsibilities

3. Mowing season (scheduled to mow every two weeks thru Sept – weather permitting)

4. Cleaning

a. Cleaning up

b. Identifying graves needing filled in

c. Identify graves needing grass

 

 

Comments/general questions:

 

Meeting Adjourned: ________ Next mtg May 8, 2024, 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

March 13, 2024 – 5:30pm

 

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

 

1. Clearing the overgrowth on east and north sides

a. Meeting with OVE (Eric) Thursday, 3/14/24

2. Ideas for old gate

3. Update on Ledgers

a. Graves without headstone

b. Graves needing location identification

c. Graves not documented in any records

4. Financial

a. Taxes

b. Budget

c. Investing

5. Legal Update

 

New Business:

 

1. Headstones in wrong place

2. Spring Cleaning

a. Cleaning up old decorations no longer in good condition

b. Identifying graves needing filled in

c. Identify graves needing grass

 

 

 

Comments/general questions:

 

Meeting Adjourned: ________ Next mtg: Apr 10, 2024, 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

February 14, 2024 – 5:30pm

 

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

1. Rules and Regulations – box is up on north side of shed next to window

 

1. Clearing the overgrowth on east and north sides

   1. Walked the perimeter with Terry Willis on east and north sides

   2. Estimate started - waiting on Eric Leach to finalize

   3. Approx. 4-5 thousand dollars

 

1. Ideas for old gate

 

1. Filling vacancy on board – have received recommendations – are continuing to speak with interested parties.

 

New Business:

 

 

Comments/general questions:

 

Meeting Adjourned: ________ Next mtg:  Mar 13, 2024, 5:30pm at Milton City Hall

 

 

MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MONTHLY MEETING AGENDA

January 10, 2024 – 5:30pm

 

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

1. Rules and Regulations:

1. Box to put on side of shed

.

1. Mapping the cemetery – update

1. Got markers to put in place at end of West and East most row of each section. Will place as weather permit

2. Have identified most the graves (approx. 2000) in new ledger (after 1950); have approx. 75 to graves determine exact location within the Section and row – will get with Johnny Mack to assist with this

3. Have approx. half of old ledger (prior to 1950) completed for identification of grave site/owner and persons interred in graves.

4. Continuing to identify more graves with no headstones – will match with burial book records from Christine once completed with old ledger

 

1. Christine – update on review of burial books from funeral homes

 

1. Update on clearing parameter- left message with service in Udderly Stumped Co. out of Charlestown, IN.

 

New Business:

 

1. Vacancy on Board – will take nominations thru Jan 21, 2024 – Board will review all nominations and vote on replacement prior to meeting Feb. 14, 2024

 

1. Starting to review records for graves reserved, but never purchased or only partially paid.

 

Comments/general questions:

 

Meeting Adjourned: ________ Next mtg:  Feb 14, 2024, 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MEETING AGENDA

December 13, 2023

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report

Old Business:

1. Rules and Regulations - Pamphlet layout completed – ready to distribute

.   2. Report on getting old books preserved.

 

   3.  Mr. Taylor’s work on the building

 

   4. Mapping the cemetery – update

       A. Water meter and water line identification

       B. Section signs and row markers for beginning of each row - looking at options/costs

5. Non-profit status

 6. We have signs to post once we can safely get to the corners – Terry Willis will assist us in locating where they will be placed

 7. Christine – update on review of burial books from funeral homes

 8. Update on clearing parameter- meeting with excavating company

  

New Business:

 

Comments/general questions:

 

Meeting Adjourned: _________________ Next mtg:  Jan 10,2024

5:30pm at Milton City Hall

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November 8, 2023 – 5:30pm

President: - call meeting to order – Zoom set-up complete

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report (June, July, Aug, Sept)

Old Business:

Rules and Regulations:

Pamphlet layout completed – ready to print

.

Report on getting old books preserved.

 

Mapping the cemetery – update

Water meter and water line identification

Plans for Sec “M” – Mary has update

Getting new map printed – update

Section signs and row markers for beginning of each row

 

Non-profit paperwork completed and mailed.

Need to keep all volunteer hours for grant information

 

Volunteer seeded graves – if any missed - will seed those as identified

We have signs to post once we can safely get to the corners – Terry Willis will assist us in locating where they will be placed

Christine – update on review of burial books from funeral homes

FB page now has a volunteer overseeing it – (guidelines accepted by Judy Finkle and the BOD)

 

New Business:

Discuss options/steps/etc. to get the perimeters cleared, treated, determine how much can be used for addition graves

Timer on gate and remote controls – need to make sure remotes are working (3)

 Mr. Tingler has completed mowing for this year

 

Comments/general questions:

 

Meeting Adjourned: _________________ Next mtg:  Dec 13, 5:30pm at Milton City Hall

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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS

MEETING AGENDA

October 11, 2023 – 5:30pm

President: - call meeting to order – Zoom set-up completed

Announcements

Secretary Report

Treasurer Report

Graves/Burial Report (June, July, Aug, Sept)

Old Business:

1. Rules and Regulations:

   1. Draft of pamphlet – review and decide on size/color/etc.

2. Report on getting old books preserved.

3. Mapping the cemetery – have started this process.

   1. Agreed on numbering system – will be Sec/Row/Grave

      1. Should we divide Sec “A” – it is really long.

      2. Sec “M” is on both sides of the shed and not completely plotted.

      3. Water line runs thru Sec “M” 

   2. Will contact someone to check on getting a new map printed when done.

   3. Mr. Leach is looking into getting “plot” signs for each section for us.

4. Non-profit paperwork completed and mailed.

   1. Can take 1-6 months to be approved – any donations received after filed can be retroactive.

   2. The advantage of this is the ability to apply for grants.

   3. Donors can take their donations off on their taxes.

5. We have volunteers that will be seeding graves near the end of October.

 

New Business:

1. Tracking volunteer hours (will need when filing for grants)

2. Signage

3. Correcting the instruction sheet we used for headstone/foundation guidelines – it is not appropriate for our needs.

   1. Spoke with Mr. Searcy, Mr. Leach, and the person that does Ransdell.

4. Christine is going through old Burial records to find people that have been buried and have no headstone and to help match burial records to our new cemetery documenting system for those that have nothing recorded in any records.

5. FB page – we have a volunteer willing to oversee this with some stipulations.

 

Comments/general questions:

 

 

Meeting Adjourned: _________________ Next mtg:  Nov 8, 5:30pm at Milton City Hall