MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MONTHLY MEETING AGENDA
April 10, 2024 – 5:30pm
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report
Old Business:
1. Clearing the overgrowth on east and north sides
2. Ideas for old gate – update
3. Update on fencing
4. Update on Ledgers/map
5. Financial
a. Taxes
b. Budget
c. Investing
d. Non-profit status update
e. Fundraising
6. Legal Update
New Business:
1. Review R&R Liability Statement
2. Conduct of individuals while at the cemetery
a. Ancestry investigations
b. Cemetery responsibilities
c. Others’ responsibilities
3. Mowing season (scheduled to mow every two weeks thru Sept – weather permitting)
4. Cleaning
a. Cleaning up
b. Identifying graves needing filled in
c. Identify graves needing grass
Comments/general questions:
Meeting Adjourned: ________ Next mtg May 8, 2024, 5:30pm at Milton City Hall
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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MONTHLY MEETING AGENDA
March 13, 2024 – 5:30pm
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report
Old Business:
1. Clearing the overgrowth on east and north sides
a. Meeting with OVE (Eric) Thursday, 3/14/24
2. Ideas for old gate
3. Update on Ledgers
a. Graves without headstone
b. Graves needing location identification
c. Graves not documented in any records
4. Financial
a. Taxes
b. Budget
c. Investing
5. Legal Update
New Business:
1. Headstones in wrong place
2. Spring Cleaning
a. Cleaning up old decorations no longer in good condition
b. Identifying graves needing filled in
c. Identify graves needing grass
Comments/general questions:
Meeting Adjourned: ________ Next mtg: Apr 10, 2024, 5:30pm at Milton City Hall
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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MONTHLY MEETING AGENDA
February 14, 2024 – 5:30pm
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report
Old Business:
-
Rules and Regulations – box is up on north side of shed next to window
-
Clearing the overgrowth on east and north sides
-
Walked the perimeter with Terry Willis on east and north sides
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Estimate started - waiting on Eric Leach to finalize
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Approx. 4-5 thousand dollars
-
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Ideas for old gate
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Filling vacancy on board – have received recommendations – are continuing to speak with interested parties.
New Business:
Comments/general questions:
Meeting Adjourned: ________ Next mtg: Mar 13, 2024, 5:30pm at Milton City Hall
MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MONTHLY MEETING AGENDA
January 10, 2024 – 5:30pm
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report
Old Business:
-
Rules and Regulations:
-
Box to put on side of shed
.
-
Mapping the cemetery – update
-
Got markers to put in place at end of West and East most row of each section. Will place as weather permit
-
Have identified most the graves (approx. 2000) in new ledger (after 1950); have approx. 75 to graves determine exact location within the Section and row – will get with Johnny Mack to assist with this
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Have approx. half of old ledger (prior to 1950) completed for identification of grave site/owner and persons interred in graves.
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Continuing to identify more graves with no headstones – will match with burial book records from Christine once completed with old ledger
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Christine – update on review of burial books from funeral homes
-
Update on clearing parameter- left message with service in Udderly Stumped Co. out of Charlestown, IN.
New Business:
-
Vacancy on Board – will take nominations thru Jan 21, 2024 – Board will review all nominations and vote on replacement prior to meeting Feb. 14, 2024
-
Starting to review records for graves reserved, but never purchased or only partially paid.
Comments/general questions:
Meeting Adjourned: ________ Next mtg: Feb 14, 2024, 5:30pm at Milton City Hall
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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MEETING AGENDA
December 13, 2023
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report
Old Business:
-
Rules and Regulations - Pamphlet layout completed – ready to distribute
. 2. Report on getting old books preserved.
3. Mr. Taylor’s work on the building
4. Mapping the cemetery – update
A. Water meter and water line identification
B. Section signs and row markers for beginning of each row - looking at options/costs
5. Non-profit status
6. We have signs to post once we can safely get to the corners – Terry Willis will assist us in locating where they will be placed
7. Christine – update on review of burial books from funeral homes
8. Update on clearing parameter- meeting with excavating company
New Business:
Comments/general questions:
Meeting Adjourned: _________________ Next mtg: Jan 10,2024
5:30pm at Milton City Hall
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November 8, 2023 – 5:30pm
President: - call meeting to order – Zoom set-up complete
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report (June, July, Aug, Sept)
Old Business:
Rules and Regulations:
Pamphlet layout completed – ready to print
.
Report on getting old books preserved.
Mapping the cemetery – update
Water meter and water line identification
Plans for Sec “M” – Mary has update
Getting new map printed – update
Section signs and row markers for beginning of each row
Non-profit paperwork completed and mailed.
Need to keep all volunteer hours for grant information
Volunteer seeded graves – if any missed - will seed those as identified
We have signs to post once we can safely get to the corners – Terry Willis will assist us in locating where they will be placed
Christine – update on review of burial books from funeral homes
FB page now has a volunteer overseeing it – (guidelines accepted by Judy Finkle and the BOD)
New Business:
Discuss options/steps/etc. to get the perimeters cleared, treated, determine how much can be used for addition graves
Timer on gate and remote controls – need to make sure remotes are working (3)
Mr. Tingler has completed mowing for this year
Comments/general questions:
Meeting Adjourned: _________________ Next mtg: Dec 13, 5:30pm at Milton City Hall
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MOFFETT CEMETERY, INC – BOARD OF DIRECTORS
MEETING AGENDA
October 11, 2023 – 5:30pm
President: - call meeting to order – Zoom set-up completed
Announcements
Secretary Report
Treasurer Report
Graves/Burial Report (June, July, Aug, Sept)
Old Business:
-
Rules and Regulations:
-
Draft of pamphlet – review and decide on size/color/etc.
-
-
Report on getting old books preserved.
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Mapping the cemetery – have started this process.
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Agreed on numbering system – will be Sec/Row/Grave
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Should we divide Sec “A” – it is really long.
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Sec “M” is on both sides of the shed and not completely plotted.
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Water line runs thru Sec “M”
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Will contact someone to check on getting a new map printed when done.
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Mr. Leach is looking into getting “plot” signs for each section for us.
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Non-profit paperwork completed and mailed.
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Can take 1-6 months to be approved – any donations received after filed can be retroactive.
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The advantage of this is the ability to apply for grants.
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Donors can take their donations off on their taxes.
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We have volunteers that will be seeding graves near the end of October.
New Business:
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Tracking volunteer hours (will need when filing for grants)
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Signage
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Correcting the instruction sheet we used for headstone/foundation guidelines – it is not appropriate for our needs.
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Spoke with Mr. Searcy, Mr. Leach, and the person that does Ransdell.
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Christine is going through old Burial records to find people that have been buried and have no headstone and to help match burial records to our new cemetery documenting system for those that have nothing recorded in any records.
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FB page – we have a volunteer willing to oversee this with some stipulations.
Comments/general questions:
Meeting Adjourned: _________________ Next mtg: Nov 8, 5:30pm at Milton City Hall